Complete Wedding Coordination



At Events by Vento Designs we aim to eliminate all the stress related to organizing your special wedding day. You can enjoy a stress-free and relaxed wedding with confidence that we will manage every aspect of Your Complete Wedding Coordination to the smallest detail. A positive feature of EBVD is the great team of wedding coordinators who are truly passionate about what they do. Each of them spends a great amount of time with every bride and groom to assure they are delighted for the big day. A couples particular uniqueness and interests are what will make the event shine! You Dream It…We Create It! 

  • Complimentary Consultation
  • Available by phone and/or email throughout coordinating process
  • Creation of budget and wedding day timeline
  • Etiquette guidance and suggestions
  • Assist the groom with his duties/responsibilities of the wedding planning
  • Venue selection and negotiation
  • Discuss and establish the vision/design
  • Assistance with save the date, invitation, and other stationary
  • Assistance with selection of favors and other personal touches for the wedding
  • Logistics planning of ceremony & reception spaces
  • Arrange appointments with professional vendors and attend final meetings
  • Personally contact each vendor during the wedding week to ensure their contracted services
  • Set up meeting with ceremony musician to select music with program order
  • Menu and beverage program planning
  • Coordinate scale diagrams and seating charts
  • On-site meeting (month of the wedding)
  • Attendance and direction of wedding rehearsal (up to 2 hours)
  • Obtain bridal items for ceremony/reception: portrait, favors, guest book, goblets, etc.
  • Arrive at ceremony and reception site prior to bride to check on all details of décor
  • Coordinate makeup & hair staff in the morning to ensure arrival/setup
  • Management of all wedding day transportation – if needed
  • Destination management including hotel room blocks, transportation and hospitality services
  • Coordinate all details and timing with the photographer and videographer
  • Assist with guest flow and seating if necessary at ceremony
  • Direct guests after ceremony to reception location
  • Work with DJ/Band to maintain flow of reception
  • Distribute final payments and tips to vendors
  • Coordinate reception details: Wedding Party and Couple Entrances, first dance, toasts, cake cutting, departure, etc.
  • Assist in collecting gifts and personal items at the end of the wedding and give to designated person
  • Two (2) coordinators on site during wedding day

Services are limited to those specified above. Customized Packages are available. Please feel free to determine the desired services and we will customize your services according to your needs. An hourly rate may apply to services beyond the negotiated time frame.

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